Travel Grant Funding

Financial support for IEEE IES Students and Young Professionals to attend the IEEE IES SYP Congress 2026 in Rio de Janeiro, Brazil.

Rio de Janeiro, Brazil
13–15 August 2026
Application deadline: 25 March 2026

About the IES SYP Congress

The IEEE Industrial Electronics Society (IES) Student and Young Professional (IEEE IES SYP) Congress is a key event that brings together students, young professionals, academia, and industry leaders. The 2026 edition will take place from 13-15 August 2026, in Rio de Janeiro, Brazil.

Funding will be available for student and YP members of IES to attend, helping to cover expenses such as airfare, accommodation, visa fees, meals and transportation costs.

This congress serves as a platform for professional development, technical sessions, networking opportunities, and collaboration between IEEE IES members worldwide.

Funding Overview

Funding is available to support IES Student Members and Young Professionals in attending the congress. This funding will operate on a reimbursement basis and will cover:

  • Visa expenses
  • Flight expenses (Non-refundable Economy Class Tickets)
  • Local transportation
  • Accommodation and meals during the congress

Registration fees will be covered in advance by IEEE IES, provided that participants confirm attendance by paying the accommodation fees.

All expenses must comply with Expense Reimbursement Guidelines for IEEE Volunteers. Any expenses outside of these categories will not be covered.

Required Documents

Applicants must submit the following:

  • General information (full name, email, phone number, IEEE member number, etc.).
  • CV/Resume highlighting IEEE- and IES-related activities.
  • Endorsement letters: from but not limited to (as applicable)

For Students:

  • IES Student Branch Chapter (SBC) advisor and/or
  • IES SBC Chair or representative and/or
  • Student Branch (SB) counselor or representative and/or
  • IES Section Chapter Chair or representative and/or
  • Section Chair or representative

For Young Professionals:

  • IEEE IES Section Chapter Chair or representative and/or
  • Section Chair or representative

Selection & Notification

  • IEEE and IES involvement (volunteering and leadership roles).
  • Strength of endorsement letters.
  • Geographical representation to ensure diversity.
(Priority will be given to ensure a fair representation of each Region through the fund. Subsequently, efforts will be made to have a fair representation of each Section within the Regions and each IES Chapter and IES Student Branch Chapter. The goal is to achieve comprehensive inclusivity across all levels of the IEEE IES community.)

Reimbursement Process

Expense Submission & Eligibility

  • Following the event, valid receipts and invoices must be submitted via IEEE Concur.
  • Expenses must align with Expense Reimbursement Guidelines for IEEE Volunteers.
  • All participants are expected to adhere to the IEEE Code of Ethics.
  • Must have booked the accommodation for the congress by the deadline specified in their acceptance notification.
  • Full attendance in congress workshops, panels, sessions and activities is required.

Poster Session Requirement:

All selected participants must prepare and present a poster during the congress. If multiple participants from the same IEEE Organizational Unit (OU) are attending the event, they are encouraged to collaborate on a single poster to represent their collective initiatives and achievements.

Students should focus their poster on their IEEE IES Student Branch Chapter (SBC).

If no IEEE IES SBC exists at their institution, the poster should highlight their IEEE Student Branch (SB).

If no IEEE IES SBC or IEEE SB exists at their institution, the poster should instead focus on activities within their IEEE IES Section Chapter or IEEE Section.

Young Professionals (YPs) should present a poster related to their IEEE IES Section Chapter.

If no IEEE IES Section Chapter exists, the poster should highlight relevant activities within their IEEE Section.

Funding Limit

Participants may receive reimbursement up to

$2,000 USD

Final amounts will depend on travel distance and location.